Why Every Business Needs a Visitor Management System
While visitor management may seem simple, the right system can transform how your business manages the flow of people into your workplace. Here are five reasons why a modern Visitor Management System (VMS) isn’t just nice to have—it’s essential.
1. Full visibility of who’s on site
Knowing exactly who is in your building is critical—for employee safety, asset protection, and compliance. A digital VMS captures every detail in real time: visitor identity, time in/out, host, carried assets, and even repeat visits. With Kenai, this log is fully customisable so you can capture exactly the data you need, every time.
2. Simplify health & safety compliance
Paper sign-offs and manual inductions are no longer enough. A VMS makes safety easy by delivering your induction videos, questionnaires, and policies digitally—before or at check-in. Visitors confirm they’ve understood your safety requirements, and you have a verifiable record for audits.
3. Smarter communication
A VMS is more than a digital guestbook. It connects visitors and employees instantly: auto-notifying hosts on arrival, routing approvals in real time, and even sending emergency alerts during an evacuation. With Kenai, notifications flow through Email, SMS, WhatsApp, Teams, or Slack—wherever your people work.
4. Integrated with access control
Secure entry isn’t just about doors and gates—it’s about intelligence. Integrated VMS solutions like Kenai sync directly with access control systems such as Gallagher, linking visitor registration to temporary access rights. This creates a seamless, secure experience for visitors while strengthening perimeter control.
5. Actionable data, at scale
A modern workplace generates massive amounts of data. A VMS turns this into value: a central, searchable log of every visitor, contractor, and vehicle. Data can be filtered, exported, and shared with other systems—helping you meet compliance requirements and streamline operations.
The Kenai Advantage
At Kenai, we tailor visitor management to your business. From branded invites and kiosks to custom check-in flows and integration with your existing security stack, we help you create a professional, efficient, and lasting first impression.